University of Virginia Internship Programs (UIP)
Internship Site Supervisor / Mentor Application and Intern Request Form

Introduction

Since 1976, approximately 8,000+ U.Va. students have been placed in professional practice internships through the University Internship Programs (UIP). UIP student interns have provided millions of hours of service to the community. The UIP matches University of Virginia undergraduate student interns with supervisors in business, government, and non-profit organizations in the Charlottesville area.

We continually seek to expand the breadth of the UIP. If you are an established organization in the Charlottesville area that currently employs at least three, full-time people and could benefit from the efforts of bright, talented University of Virginia students, we encourage you to consider participating in this unique opportunity. By partnering with the University Internship Programs, we hope to cooperatively provide students with a professional-practice internship experience while also working to strengthen University-Community ties.

We are delighted at the prospect of working with you to develop and design internships that will meet the needs of both your organization and our student interns. Please review the information below and complete the "Internship Site Supervisor / Mentor Application and Intern Request Form." We will review your application and request and get back in touch with you as soon as possible.

If you have questions about becoming a UIP Internship Site Supervisor / Mentor, or need assistance in developing your internship description, please contact Karen A. Farber, Director, University Internship Programs, at 434-982-5552, KFarber@Virginia.edu.

University Internship Programs (UIP) Overview & Internship Options

The University Internship Program (UIP) is an experiential learning, service learning, and civic engagement activity. The UIP has two parts: an academic seminar and a professional practice internship. The two parts, seminar and internship, are inseparable. One is not available to the intern without the other.

UIP interns serve at no monetary cost to the internship site. Although the UIP is an unpaid, academic internship program, there is no prohibition regarding paid internships. However, stipends, allowances, and payments must be discussed with the UIP in advance of any discussions with our students. Additionally, because we are an academic program and compensation is not required, monetary compensation associated with an internship will not be disclosed during the recruitment, interviewing, or matching processes.

Students apply to the UIP during the Spring semester for an internship during the following 8-week summer session and/or the 28-week academic year (Fall and Spring semesters). More detailed information regarding the UIP and various internship options is available at: www.virginia.edu/uip.

Commitment & Expectations of UIP Internship Site Supervisors / Mentors

  • Provide on-site, professional-practice internship experience consistent with UIP policies and procedures.
  • Expose interns to complex and multi-faceted functions of your organization.
  • Provide opportunities for interns to:
    • make a contribution to your organization and the Charlottesville community.
    • integrate theory with practice in a "real work" professional setting.
    • continue personal, social, educational, and professional growth.
    • gain confidence.
    • develop networks.
    • clarify career goals.
  • Serve as supervisor, mentor, and role model for an aspiring professional in your field.
  • From time to time, attend a UIP meeting.
  • Evaluate interns' performance twice per semester.

UIP Schedule Requirements for Internships in the Charlottesville Area:

UIP students are required to intern for 10 hours per week during the Fall and Spring semesters, and 17 hours per week during the Summer session. Each semester, supervisors and interns are required to establish a mutually agreeable weekly schedule consistent with UIP's hourly requirements, the supervisor's business hours, and the intern's academic class schedule.

Internship supervisors may not unilaterally decrease or increase UIP weekly interning requirements. Decreasing required hours will jeopardize the overall learning experience, the relationship between the academic seminar and the lab/field experience (internship), and the intern's eligibility to earn academic credit. Increasing required hours, depending upon the circumstances, may be inconsistent with the intent of the UIP, and may be a violation of the U.S. Department of Labor's Fair Labor Standards Act regulations.

Interns placed in your organization through the UIP are not required to regularly and routinely intern or work beyond UIP's weekly interning requirements. If you regularly and routinely have need of an intern for more than 10 hours per week in the Fall and Spring semesters, and for more than 17 hours per week in the Summer session, we strongly recommend you request additional interns.

Different laws and policies apply to extended schedules of interns who are international students and require discussion on a case-by-case basis.

The information above is not applicable to extensions of the UIP weekly schedule related to voluntary, personal and professional development experiences that are for the sole benefit of the intern. Invitations by a supervisor to an intern to voluntarily participate in activities that do not constitute an extension of interning responsibilities or additional work are enthusiastically encouraged and do not require compensation of any kind. Examples of voluntary activities may be opportunities to observe or participate in special organizational activities and events, inclusion in non-routine professional meetings and gatherings, unique opportunities for training and professional development, access to networking opportunities, inclusion in celebratory events, and the like.

UIP Schedule Requirements for Internships Outside of the Charlottesville Area:

From time to time, and particularly in the case of summer internships at organizations outside of the Charlottesville area, exceptional scheduling requirements and circumstances may exist. Supervisors are expected to bring exceptional situations to the attention of UIP for discussion and resolution.

Instructions: Internship Site Supervisor / Mentor Application and Intern Request Form

Please complete and submit the following information for each internship you wish to establish. The information you provide will be reviewed and, if accepted, will be listed in the UIP online internship listing.

Type all information directly into your application. Please DO NOT copy or cut & paste information into the application from another document, or from elsewhere within the application. Embedded coding in the copy and cut & paste process will cause problems with your ability to submit and print your application information. Also, please navigate within the application form by either moving your cursor from place to place or by using the tab key.

Please DO NOT use the return key.

 Internship Site Information

Except for "state" please do not abbreviate.
Organization Name:
Department / Division:
Program:
Street Address:
City:
State:
Zip Code:
Country:
Mailing Address: if different from street address
Web Address:
Organization / Department / Program Description:
Provide a brief description of your organization, including services it provides and functions it performs; and, if applicable, a brief description of the department, division, or program to which the intern will be assigned. Please limit your description to 200 words. Skip one line between paragraphs and do not indent.
Size of Organization:
Indicate the number of paid, full-time employees at your organization.

 Internship Supervisor / Mentor Information

Professional who will be responsible for the day-to-day supervision, mentoring, and evaluation of the intern.
Prefix:
First Name:
Last Name:
Suffix:
Title:
Email Address:
Work Phone Number: - -     Extension:
Mobile Phone Number: - -
Fax Phone Number: - -
Is the Internship Supervisor listed above a
full-time, paid, professional-level employee
of the internship site?
Yes   No
Has the Internship Supervisor listed above
attended a UIP Supervisor's Orientation Meeting?
Yes   No     (If Yes, what was the most recent year attended? )
Alternate Contact: If applicable, indicate alternate contact for Internship Supervisor listed above. Include alternate's full name, title, work phone, and email address.

 Contact Information for Person Submitting UIP Supervisor Application

If the person submitting this application is not the internship supervisor listed above, please provide the following information:
Prefix:
First Name:
Last Name:
Suffix:
Title:
Email Address:
Work Phone Number: - -     Extension:
Mobile Phone Number: - -
Fax Phone Number: - -

 PART I: Description and details about the internship

Internship Title:
Internship Overview:
Provide an overview of the purpose, duties and responsibilities of this internship. Please limit your description to 200 words. Skip one line between paragraphs and do not indent.
Important/Critical Activities:
List the most important/critical activities, tasks, and/or projects in which the intern will be involved. Please be specific.
1.
2.
3.
4.
5.
Professional Development:
What specific knowledge, skills, and abilities will the intern develop or enhance as a result of interning with your organization? Please limit your response to 200 words. Skip one line between paragraphs and do not indent.
Qualifications:
List specific knowledge, skills, abilities, and/or characteristics necessary to perform the duties and responsibilities of this internship. Include required medical and/or background check requirements.
1.
2.
3.
4.
5.
Intern Schedule:
UIP students are required to intern for 10 hours per week during the fall and spring semesters, and 17 hours per week during the summer session. Each semester, supervisors and interns are required to establish a mutually agreeable weekly schedule consistent with UIP's hourly requirements, the supervisor's business hours, and the intern's academic class schedule. Students applying to the UIP must consider the time commitment of an internship and feasibility of scheduling classes around supervisors' scheduling requirements. Therefore, indicate the optimal and acceptable time range for each day of the week for a student to intern at your organization. In determining optimal time ranges, also consider your schedule and availability to train, direct, observe, and advise your intern(s).

Additional Scheduling Requirements and Clarification of Schedule:
If applicable, please identify required interning days and/or times within and beyond a typical Monday - Friday 8 AM - 5 PM schedule; extraordinary scheduling requirements due to internship training requirements, peak periods in the business cycle, or important events; and any other special scheduling requirements.
Transportation: Is the internship site located on either University or public transportation bus lines?
Yes No
Will the intern need personal transportation to commute to the internship site?
Yes No
Will the intern need personal transportation in order to complete the duties
and responsibilities of the internship?
Yes No
Internship Opportunity Type: Is this a paid internship opportunity?
Yes No Maybe

If "yes" or "maybe" please provide details:
Additional Info / Comments:
Include any other special information or useful comments.
Please limit your response to 50 words.

 PART II: Number of Interns Requested

Please indicate the number of interns requested for the summer and academic year.
If you are not requesting interns for either summer or academic year, enter a zero:
Summer Session:
8 weeks, mid June to early August.
intern(s) requested
Academic Year:
28 weeks: Fall Semester: late August to early December, AND Spring Semester: mid January to early May.
intern(s) requested

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